In this
activity, we will learn
how copywriters make money by writing some procedural texts
and tips for their readers in a
web. Read the text loudly and
meaningfully with
correct pronunciation.
Text 1:
HOW TO USE OFFICE EQUIPMENTS
By Elsa MacFie;
Updated July 05,
2017
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So, you have secured a
position working in an office,
perhaps as an administrative assistant or secretary. Now you
need
to learn the proper way to
use the equipment in your
office, since your job
will entail using computers,
sending faxes,
making photocopies and more. With proper handling,
the equipment in your office should
last several years and should actually make
your job easier.
The better you
know how to use the equipment,
the better you'll be able to
do your job.
Using the Photocopier
Locate the
power switch and
turn the machine on. Allow sufficient
time for the
machine to warm up; older machines can
take more time than newer models.
Lift the cover and place the document you
wish to copy face down on the glass. Take care to
position it properly; most photocopiers have markings showing where to place documents. Lower
the cover and, using the control panel, select
the number of
copies you wish to make. Push
“start” and the copying should commence.
Use the automatic feed on your copier to copy documents several pages
in length. Following
the guide next to
the feed, position your
stack of documents; many
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photocopiers auto-feed
documents
face up. See if your
photocopier has
options for automatically collating and
stapling your documents -- most newer models do. Select
these options
on the digital display,
press
"start," and your stack of
documents will
be photocopied, collated and stapled
for you.
Using a fax
machine
Check that the fax machine is plugged
into a power source and
a phone jack before turning it on. Get the fax number for
the destination
of the fax you are sending. Arrange
the documents you are sending in order.
Fill out a coversheet for
your fax;
this will contain the recipient's
name and fax number,
the name of your boss or office, the
fax number for your
office, a short message to the
recipient
and the number of pages, including the coversheet.
Position the documents face up in the feeder
tray. Dial
the recipient's fax number. Press
"send' or "fax"
to send the document,
depending on
the machine you are using.
Ensure that there's plenty of ink in your machine's toner
cartridge and that there's plenty of paper, so
you can receive a
fax smoothly. Wait for the phone to ring, but
do not answer it; this indicates a
fax is coming in. Listen for the "handshake" tones
that tell you the sender's
fax machine and your fax machine are
communicating.
Watch your fax machine
start printing and
wait until the entire document has come through.
Check the number of
pages you received
against the number given on the cover sheet to
be sure the whole fax has come through.
Contact the sender
to confirm receipt of this document.
Tip
Make sure
to turn off all office equipment
at the end of your work
day, unless you are
instructed otherwise.
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Text 2:
HOW
TO APPLY A BORDER TO A RESUME
PAPER
By Jennifer
Habersham; Updated July 05,
2017
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When
applying for a job, you
must stand out from your fellow applicants.
Your resume should look its best. Unfortunately, as a
rule, most employers
prefer
a straightforward
resume that is clear
and concise without any frills or pictures. Adding a simple border to your resume can help
make it stand apart
from the rest while still looking attractive and professional.
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Scan your
resume and save to your computer. If your
resume is already saved on your
computer, skip to Step 2.
Open your
resume
in your word processing software.
Click on the "Page layout"
tab and then click
on the "page border"
icon. If you
are using a program
other than Microsoft
Word and cannot find the "page border" icon,
simply click on "Help" and
then type "borders"
into the Search
bar.
Scroll through the page border
options. Choose from solid
or dotted lines, shading, line
thickness and your
border placement.
Click
on the options you like and
then click on the "OK"
button. Click
"Save"
to save the border
to your
resume.
Tip
Save your
new resume with
a different name
from the original so that you can
change the border
or update your resume as
needed.
Warning
Keep your
border simple. Most employers find loud and busy borders distracting.
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Text 3
HOW TO ELECTRONICALLY SIGN
A WORD DOCUMENT
By Wendy Lau; Updated July 05, 2017
When you
send Word documents
electronically, the ability to
sign
those documents without having to print them out can save you
time. Documents like a cover letter,
follow-up thank you note and
job offer letter
may be signed in Word
using a handwritten
signature that is converted
to an electronic signature, or with the pen
tool included with
your
Windows tablet.
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Convert Handwritten Signature to Electronic
To turn your
handwritten signature into a reusable electronic signature
to use in Word, sign your name on
a white piece of paper larger
than you
normally. This
gives you the
ability to adjust the size in Word without affecting
the quality of the
image. Scan
the paper with your signature or
take a digital photograph
of it, so you can
open
it in Microsoft Paint to
finalize the image file.
Format
Electronic Handwritten Signature
To create an electronic handwritten signature that is ready to
use in Word, take the image file
created from a scan or a digital photograph
and open it in Microsoft Paint,
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which comes
with your
Windows operating system.
Crop the size of the
signature itself by going to
the Home tab and
clicking
"select"
in the Image Group.
Click the top left
corner near your signature and
drag out to the bottom, right corner of
the signature to select the specific
area, then click "Crop." Save the image file as a .jpg or a common image file
format like .bmp, .gif,
or .png.
Sign Electronically
in
Word
To add your electronic
signature to a Word
document, place your cursor
where the signature should
appear and left-click your mouse. Under Insert in the top menu bar,
click "Pictures" to locate and
select your electronic signature file created from Microsoft
Paint, then click
"Insert." Use one
of the top corner
anchors
to adjust the signature image
size. The
signature image may also be set to go
behind text. Right-click on the
image and select Size &
Position for the Text
Wrapping tab. Select "Behind
text.” Click "OK" to complete
format setting.
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Text 4
HOW TO CARE FOR OFFICE
EQUIPMENT
By Alice Drinkworth; Updated
July 05, 2017
Proper care of your
office equipment will
keep your business
running smoothly. A good cleaning every few
months will keep keyboard
keys from
sticking and equipment
from overheating.
Regular maintenance may reduce downtime and maintenance calls for
your computers, printers
and fax machines.
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Computers
Keep computers
in a dry environment, away from sources of
excessive heat or
moisture. Do not place a computer next
to a heating source or
drink your coffee while
at the computer.
Wipe screen
and keyboard regularly with a static-free cloth
and cleaner designed for use on computers.
Use compressed air
to clean debris from
between the keys on
the keyboard. Turn
the keyboard over and
shake loose dirt. Use compressed
air again to get
leftover debris
from between the keys.
Keep ventilation
holes on the computer clear
of blockages
from dust or other
items on the desk to prevent overheating. Use compressed
air to blow dust and debris
from all vents.
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Plug
all computers
into surge protectors.
Printers
Open
removable parts of the printer
and wipe the insides with a dry, clean cloth. Check
the manufacturer specifications on paper weight
and size. Verify that the paper
you are using does
not exceed the recommended weight
and size. Paper
weight indicates
the thickness of the paper and can
be
found on the manufacturer's
packaging.
Do not overfill
the paper tray.
Remove all jammed
paper completely.
Change ink as
needed. Open
the top of the printer and remove
the ink cartridge.
Specifications
should be printed on the side to help you
order another cartridge from your local office retail
store or supplier. If you
cannot find the ink cartridge, refer
to manufacturer guidelines
in the printer’s
manual.
Fax
Machines
Keep a fax machine
in a dry room. Humidity can cause
paper to stick
together.
Place fax machines
at least six inches from
walls for adequate ventilation around the equipment.
Fan paper
with your hand
before inserting it in the fax machine. This
prevents the machine
from taking too much paper and
jamming in operation.
Change toner
as needed. Locate access on the front of the
fax machine and remove toner. Set aside on a piece of
newspaper or throw it in
the trash immediately, as
old toner cartridges can leak. Place the
new toner cartridge in
the slot. Wipe
up any spillage.
Tip
Never force an office machine
to open. When doing maintenance cleaning, only access
parts of the machine that open
easily
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 PROCEDURE TEXT){kind=link}
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