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TASK 6-7 MODULE 6 LEARNING ACTIVITY 3

Task 6

Now, we will learn how to construct procedural texts. First, Observe the videos on how to use some office equipment. 

Task 7

Write transcripts from videos in and record yourself performing to use the office equipment like in the examples.

Video 1

Hello my name is Anna. Today I am going to demonstrate how to use photocopier.

First of all, you need a card, which you purchased from a library desk, and you’re closing to this machine. And then the machine will tell you how much money’s left on your card for future use.

Now, you’ve got your document. You place it inside the photocopier. You just ensure that the paper is actually fitting in the rights sizing inside the photocopier. You close the lid and you make sure the power is on before you start. Get it warmed up and you place in how many items you require, and then you prest start. You remove your document from inside the photocopier and go over to the card machine. Push the escape button and your card comes out and you can use it when you need to photocopy again. Thank you.

Video 2

Most computers come with either a CD drive or a DVD drive, you may not realize that most computers can also copy files or burn files to CD or DVD. If your drive is labeled as a DVD-RW multi recorder or a CD-RW drive you can use it to burn a CD or a DVD. Windows makes it easy to burn a CD or a DVD. Suppose I want to burn all of these files to disk. Well, the first thing I want to do is make sure that I have got a writable CD or a DVD in my drive, after I do that I just simply select all of the files I want to burn to the disk. I can use my mouse to draw a rectangle around all the files like this or I can hold down the control key on my keyboard as I select multiple files that I want to burn. There are many other ways to select files and windows all of which I cover in my book be the geek, once you’veve selected the files that you want to burn to disk click the burn button shown here if you are using Windows Vista or Windows 7 if you are using Windows XP you will need to right-click on the files you have selected, point to send to and then choose your CD or DVD Drive from the menu. I am going to go ahead and click the burn button and notice when I do I get this dialog, this is actually the contents of the DVD Drive that’s on my computer and notice that these files that are ready to be written to the disc have a little downward facing arrow that means that those files are ready to be written to the disc but they are not currently on the disc. If I want to go ahead and complete the operation and burn to my disk I just click the burn to disk button and when I do Windows will ask me for a disk title. This disk title is used to add in five the disk by Windows whenever it displays the contents of the disk and you can pretty much enter anything that you want here. The recording speed is dedicating not only by the drive that’s on your computer but also by the type of media that you have in the disk so I am going to go ahead and click next now, and when I do Windows will go ahead and prepare the files and burn those to the drive. And once the files have been successfully written to the disk, Windows ejects the disk automatically and now I am ready to share that disk with someone else or store it away someplace so that I can access the files later. By the way you can also copy a CD or a DVD by first copying the files on the existing disk to your hard drive and then burning those files from your hard drive to the other disk. Keep in mind however that this won’t work for copy protected discs such as movies. Copying files to a CD or a DVD is a convenient way to move large files or a large number of files between computers or to share a large number of files with friends or family. However, CDs and DVDs should not be considered a good choice for backing up files because they’rere easily damaged. Find out more information in my book be the geek the computer guide for the rest of us and find more geek cast at www.bethegeekgut.com. Thanks for watching

Video 3

Hi, this is Andy Peeke with Millenium Medical Billing. Today I am going to show you how to scan and save document. One thing that’s very important when scanning, want to make sure your page orientation is correct, so what we have here is a portrait view, the print is going from top to bottom this would be landscape view, everything’s going top to bottom in a wider format, everything in a portrait view have a line to the top, everything in landscape view have a line to left, as it is the orientation when you put in your scanner. Get your documents properly setup. Make sure there is no tears, no staples, so that everything to go cleanly through the scanner. You want to be very mindful of ½ pages something like this, can easily get missed in the scanning. We are going to make sure that everything is properly shuffled the line, so it’s going to go through the scanner smoothly. Once you have your papers in the scanner you want to make sure they are square that any tabs you might have on the scanner for alignment or being properly used so that everything goes through squarely. Once the pages are ready to be scanned and the scanner is on and connected to your computer, you want to open up your scanning software typically when that’s opened you want to go through make sure you are scanning settings are correct and then begin your scan.

As you can see once everything is set up. Scanning documents is quite simple. After everything is scanned you want to make sure you save the scan documents in the proper location and give them the proper name. In our office we have a filing system where somebody gets a scan slip that gives the location, name and all the information needed for the file. There you have it that file has been scanned and saved and it’s now ready for process.

Task 8 (M6 LA3)

In this activity, we will learn how copywriters make money by writing some procedural texts and tips for their readers in a web. Read the text loudly and meaningfully with correct pronunciation.

Text 1: HOW TO USE OFFICE EQUIPMENTS By Elsa MacFie; Updated July 05, 2017
	So, you have secured a position working in an office, perhaps as an administrative assistant or secretary. Now you need to learn the proper way to use the equipment in your office, since your job will entail using computers, sending faxes, making photocopies and more. With proper handling, the equipment in your office should last several years and should actually make your job easier. The better you know how to use the equipment, the better you'll be able to do your job. Using the Photocopier Locate the power switch and turn the machine on. Allow sufficient time for the machine to warm up; older machines can take more time than newer models. Lift the cover and place the document you wish to copy face down on the glass. Take care to position it properly; most photocopiers have markings showing where to place documents. Lower the cover and, using the control panel, select the number of copies you wish to make. Push “start” and the copying should commence. Use the automatic feed on your copier to copy documents several pages in length. Following the guide next to the feed, position your stack of documents; many

Related:LEARNING TASK 4 M6 LA1(MODULE 6 LEARNING ACTIVITY 1) PPG DALJAB BAHASA INGGRIS	photocopiers auto-feed documents face up. See if your photocopier has options for automatically collating and stapling your documents -- most newer models do. Select these options on the digital display, press "start," and your stack of documents will be photocopied, collated and stapled for you. Using a fax machine Check that the fax machine is plugged into a power source and a phone jack before turning it on. Get the fax number for the destination of the fax you are sending. Arrange the documents you are sending in order. Fill out a coversheet for your fax; this will contain the recipient's name and fax number, the name of your boss or office, the fax number for your office, a short message to the recipient and the number of pages, including the coversheet. Position the documents face up in the feeder tray. Dial the recipient's fax number. Press "send' or "fax" to send the document, depending on the machine you are using. Ensure that there's plenty of ink in your machine's toner cartridge and that there's plenty of paper, so you can receive a fax smoothly. Wait for the phone to ring, but do not answer it; this indicates a fax is coming in. Listen for the "handshake" tones that tell you the sender's fax machine and your fax machine are communicating. Watch your fax machine start printing and wait until the entire document has come through. Check the number of pages you received against the number given on the cover sheet to be sure the whole fax has come through. Contact the sender to confirm receipt of this document. Tip Make sure to turn off all office equipment at the end of your work day, unless you are instructed otherwise.
Adapted from https://careertrend.com/how-8357763-use-office-equipment.html

Text 2: HOW TO APPLY A BORDER TO A RESUME PAPER By Jennifer Habersham; Updated July 05, 2017
	When applying for a job, you must stand out from your fellow applicants. Your resume should look its best. Unfortunately, as a rule, most employers prefer a straightforward resume that is clear and concise without any frills or pictures. Adding a simple border to your resume can help make it stand apart from the rest while still looking attractive and professional.

	Scan your resume and save to your computer. If your resume is already saved on your computer, skip to Step 2. Related:LEARNING TASK 2-3 M6 LA1 (LEARNING ACTIVITY 1) REPORT PPG BAHASA INGGRIS Open your resume in your word processing software. Click on the "Page layout" tab and then click on the "page border" icon. If you are using a program other than Microsoft Word and cannot find the "page border" icon, simply click on "Help" and then type "borders" into the Search bar. Scroll through the page border options. Choose from solid or dotted lines, shading, line thickness and your border placement. Click on the options you like and then click on the "OK" button. Click "Save" to save the border to your resume. Tip Save your new resume with a different name from the original so that you can change the border or update your resume as needed. Warning Keep your border simple. Most employers find loud and busy borders distracting.
Adapted from https://careertrend.com/how-5304926-apply-border-resume-paper.html

Text 3 HOW TO ELECTRONICALLY SIGN A WORD DOCUMENT By Wendy Lau; Updated July 05, 2017 When you send Word documents electronically, the ability to sign those documents without having to print them out can save you time. Documents like a cover letter, follow-up thank you note and job offer letter may be signed in Word using a handwritten signature that is converted to an electronic signature, or with the pen tool included with your Windows tablet.
	Convert Handwritten Signature to Electronic To turn your handwritten signature into a reusable electronic signature to use in Word, sign your name on a white piece of paper larger than you normally. This gives you the ability to adjust the size in Word without affecting the quality of the image. Scan the paper with your signature or take a digital photograph of it, so you can open it in Microsoft Paint to finalize the image file. Format Electronic Handwritten Signature To create an electronic handwritten signature that is ready to use in Word, take the image file created from a scan or a digital photograph and open it in Microsoft Paint,	Related:LEARNING TASK 1 M6 LA1 GETTING TO KNOW REPORT TEXT PPG DALJAB BAHASA INGGRIS

	which comes with your Windows operating system. Crop the size of the signature itself by going to the Home tab and clicking "select" in the Image Group. Click the top left corner near your signature and drag out to the bottom, right corner of the signature to select the specific area, then click "Crop." Save the image file as a .jpg or a common image file format like .bmp, .gif, or .png. Sign Electronically in Word To add your electronic signature to a Word document, place your cursor where the signature should appear and left-click your mouse. Under Insert in the top menu bar, click "Pictures" to locate and select your electronic signature file created from Microsoft Paint, then click "Insert." Use one of the top corner anchors to adjust the signature image size. The signature image may also be set to go behind text. Right-click on the image and select Size & Position for the Text Wrapping tab. Select "Behind text.” Click "OK" to complete format setting.
Adapted from https://careertrend.com/13369825/how-to-electronically-sign-a-word- document

Text 4 HOW TO CARE FOR OFFICE EQUIPMENT By Alice Drinkworth; Updated July 05, 2017 Proper care of your office equipment will keep your business running smoothly. A good cleaning every few months will keep keyboard keys from sticking and equipment from overheating. Regular maintenance may reduce downtime and maintenance calls for your computers, printers and fax machines.
	Computers Keep computers in a dry environment, away from sources of excessive heat or moisture. Do not place a computer next to a heating source or drink your coffee while at the computer. Wipe screen and keyboard regularly with a static-free cloth and cleaner designed for use on computers. Use compressed air to clean debris from between the keys on the keyboard. Turn the keyboard over and shake loose dirt. Use compressed air again to get leftover debris from between the keys. Keep ventilation holes on the computer clear of blockages from dust or other items on the desk to prevent overheating. Use compressed air to blow dust and debris from all vents.	Related:Summative Test M5 English for Academic Interactions dan Jawaban Part 3

	Plug all computers into surge protectors. Printers Open removable parts of the printer and wipe the insides with a dry, clean cloth. Check the manufacturer specifications on paper weight and size. Verify that the paper you are using does not exceed the recommended weight and size. Paper weight indicates the thickness of the paper and can be found on the manufacturer's packaging. Do not overfill the paper tray. Remove all jammed paper completely. Change ink as needed. Open the top of the printer and remove the ink cartridge. Specifications should be printed on the side to help you order another cartridge from your local office retail store or supplier. If you cannot find the ink cartridge, refer to manufacturer guidelines in the printer’s manual. Fax Machines Keep a fax machine in a dry room. Humidity can cause paper to stick together. Place fax machines at least six inches from walls for adequate ventilation around the equipment. Fan paper with your hand before inserting it in the fax machine. This prevents the machine from taking too much paper and jamming in operation. Change toner as needed. Locate access on the front of the fax machine and remove toner. Set aside on a piece of newspaper or throw it in the trash immediately, as old toner cartridges can leak. Place the new toner cartridge in the slot. Wipe up any spillage. Tip Never force an office machine to open. When doing maintenance cleaning, only access parts of the machine that open easily
Adapted from https://careertrend.com/how-7924563-care-office-equipment.html